Orbach Science Library Room 240
Attendees: David Rios, chair; Kent LaCombe, chair-elect; Steve Mandeville-Gamble; Michael Yonezawa; Judy Lee; Noah Geraci; Dani Cook; Cherry Williams; Manuel Urrizola; Christina Cicchetti; Ying Shen; JJ Jacobson; Patricia Smith-Hunt; Kat Koziar; Krista Ivy; Brianna Marshall
Called to order at 11:10 am by David Rios
- LAUC-R Chair’s remarks
David reiterated that the provost indicated librarians are allowed to participate in commencement (per UL email November 3, 2017). There is some concern that if no one does, that privilege could be lost.
David and Carla met with the university chancellor. They provided information on LAUC and LAUC-R.
- University Librarian’s remarks
The School of Medicine is considering several spaces in the ground floor of Orbach Science Library for its research and learning activities. The answer is pending, although the provost favors Orbach. The School of Medicine is currently evaluating various options.
- New Business
- Filled positions
- Pending membership approval, the CCRJE alternate is Judy Lee; Patricia Smith-Hunt has joined the Committee on Professional Governance and Ying Shen is on the Committee on Diversity for another term.
- Manuel Urrizola is our alternate parliamentarian.
- Dani Cook is the Library/LAUC-R representative on the Academic Senate Committee on Courses.
- Professional Governance: Will meet Dec 1 at 3:30 pm.
- Research & Professional Development: Has received two applications for LAUC grants. The committee is open to working with the Programs Committee on programming related to professional development.
- Committees, Rules, Jurisdiction & Elections: The committee is reviewing the bylaws for various improvements in content and grammar, as well as updating items that are out of date.
- Programs: Is cosponsoring a program entitled “The Multigenerational Library Workspace” with the LAUC-R Diversity Committee. Carla Arbagey will be presenting.
The committee is considering having a follow-up to the Cassini program of May 2017. The first Brown Bag Professional Series presentation was by Kat Koziar, Michele Potter, and Krista Ivy in late October: a preview of their presentation to CLA about the origin of the Creat’R Lab.
- Diversity: Is cosponsoring the “The Multigenerational Library Workspace” program.
- Mentoring: No update.
- Ad hoc committee on LAUC-R web presence: David has formed this committee. The first meeting is scheduled for December 1.
- Comments from the floor
- Michael talked about onboarding/mentoring documentation on the UCLA website.
- Judy stated that in some instances LAUC-R programming can be open to wider audiences.
- Dani said that the Teaching & Learning librarians are working with new people, including faculty members.
- On the subject of Academic Review: the LAUC-R website could use more information related to peer review in relation to employee review.
- Clicking on links to the LAUC-R wiki from the website requires you to log in to the wiki.
- The LAUC-R website is public-facing; the wiki is a workspace for documentation and collaboration.
Meeting adjourned by consent 11:55 am
Minutes prepared by Kent LaCombe (notetaker) and Janet Reyes, Secretary
Orbach Science Library Room 240
Attendees: David Rios, chair; Kat Koziar, past chair; Janet Reyes; Steve Mandeville-Gamble; Ann Frenkel; Alison Scott; Carla Arbagey; Michele Potter; Christina Cicchetti; Cherry Williams; Michael Yonezawa; Judy Lee; Robin Katz; Swati Bhattacharyya; Noah Geraci; Rhonda Neugebauer; Patricia Smith-Hunt; Krista Ivy; Ying Shen
Called to order at 2:00 pm by Kat Koziar
- 2016-2017 LAUC-R Chair Kat Koziar passed the gavel to David Rios as he is LAUC-R chair for 2017-2018. Kat thanked David and also presented him with a binder containing LAUC-R information, as well as a couple of small gifts relating to stress relief.
- The University Librarian will have a time slot of up to 10 minutes at membership meetings. Steve intends to use it to share important happenings on campus and in the library.
- The Center for Teaching and Learning will be opening up soon in the former Government Publications offices in Rivera. Dani Cook will be on the steering committee; the director will be Perry Link, who reports to the VPUE.
- Construction in the Center for Spatial Sciences is nearing completion, and may be ready for occupancy this week. Serge Rey is the director, and two faculty members have been hired. Steve will invite Serge to talk at an all-staff meeting.
- The Chair of the Academic Senate Committee on Courses invited Steve to submit the name of a representative from the Library to attend meetings. This person would serve as a liaison between the committee and the UL/Library/LAUC-R, for example to share news of any proposed courses that may impact the Library significantly.
- The Library is very close to reaching an agreement with the preferred vendor for the new ILMS.
- Steve, Wendy Williams-Clark, LAUC-R, and CAPA-L representatives will meet tomorrow with VPAP Academic Personnel to go over The Call review procedures and timeline. This meeting should help minimize the types of communication issues that arose last year.
- The announcement for our search for a new AUL for Collections was released last Friday.
- LAUC-R Guests serving on Committees: While this is contrary to Bylaws Article III.3, it’s been allowed by a specific motion for the past two years and was renewed for 2017-2018 in the Executive Board Meeting of 8/31/17.
- Roster of Committees: the roster was reviewed and updated. Members are still needed to fill the following vacancies: Alternate member of the Committee on Committees, Rules, Jurisdictions, and Elections; member of the Committee for Professional Governance; and Alternate Parliamentarian.
Rhonda moved to accept the roster; Judy seconded. MOTION CARRIED.
- Academic Senate LAUC-Representatives: While it isn’t certain that the Chair of the Academic Senate Library and Information Technology Committee will request a librarian who would be a guest on the committee, volunteers to be considered for that position are welcome should the opportunity arise. Similarly, nominations/volunteers are requested to serve as the representative on the Academic Senate Committee on Courses (see 2c).
- Meeting Ground Rules Draft: David presented a list of rules that will be tried this year in conducting LAUC-R meetings. Suggestions are welcome. The LAUC-R Meeting Rules (Draft) document also includes a copy of the UCR Principles of Community. (See 5.b.i. below)
- Remarks by the LAUC-R Chair
- David encouraged members to try new ways of doing one’s work this year.
- Example: David’s brown bag presentation 9/6/17 on his research regarding the Agua Mansa cemetery.
- We could have a brown bag series for librarians to share their research or their presentations made at conferences or elsewhere.
- His priority for the year is to work on particular points raised in the recent survey of LAUC-R members: increased support among colleagues; increased opportunities to learn about new situations faced by colleagues; and better communication.
- Examples: the LAUC-R meeting rules (see #4), and allowing meeting attendees two minutes to speak, with a possible extension of another two minutes.
- Another goal: review of the bylaws, preferably in stages. Some items could be moved from the bylaws to a set of newly-created standing rules.
- The bylaws make no mention of the LAUC-R website or webmaster. Yoko has been serving unofficially as webmaster. If members see any changes needed to the website, please inform David or Yoko.
- Open to suggestions on how to make LAUC-R run more smoothly.
- Executive Board meetings are open to all LAUC-R members unless the Board goes into Executive Session. Minutes for the Exec Board meetings of 8/31/17 and 9/13/17 were shared as attachments to the email sent out for this membership meeting; in the future, the secretary will routinely send out the minutes of Exec Board meetings.
- David would like to see at least two candidates for each position on the ballot in the May 2018 elections.
- Idea for a panel or presentation: librarianship outside the US. Three colleagues who were approached on the idea are agreeable to being part of the presentation. If the idea sounds interesting, please email David or Janet (chair of the Committee on Programs).
- If the tone of any LAUC-R membership meeting makes an individual feel unsafe, it is OK to use the parliamentary procedure “Question of Privilege.” As explained by Michael (Parliamentarian), this is a motion to recess (for five minutes, for example).
- Highlights from the LAUC Transition Meeting 8/28/17 and Conference Call 9/7/17
- The LAUC Assembly will probably be in March 2018 at UCSF.
- The LAUC chair (Carla) gave the following charges to the LAUC committees:
- Research and Professional Development: review grant guidelines and PDFs
- Diversity: list diversity resources
- Professional Governance: review Position Paper #5.
- By the first Wednesday of every month, let David know of any news or accomplishments that would be appropriate to share during the Round Robin portion of the LAUC conference calls.
- Partial survey results (opinions about LAUC-R) were shared out via email prior to the meeting. Members can give feedback at the November meeting.
- Cherry moved to adjourn the meeting; Kat seconded. MOTION CARRIED.
Meeting adjourned 2:45 pm Minutes prepared by Janet Reyes, Secretary
The LAUC-R Programs Committee invites you an international librarianship panel discussion on Monday, February 12, from 10:30 am – 12:00 pm in Rivera 403.
In this event, UCR librarians will draw on their experiences with libraries in the countries or regions with which they are familiar. For these countries, they’ll describe the unique missions and activities of libraries and provide insight into the library profession, how librarianship is practiced, and library development.
The panelists are: Swati Bhattacharyya (India), Kuei Chiu (China), Rhonda Neugebauer (Cuba, Chile, Latin America), David Rios (Mexico), and Patricia Smith-Hunt (Bermuda).
Light refreshments will be provided.
The LAUC-R Programs Committee presents an upcoming film screening, featuring Johanna Hamilton’s 1971. The screening will take place Monday, December 11, 12pm-1:30pm in Orbach 240.
This film tells the little-known story of the Citizen’s Commission to Investigate the FBI, a group of anti-war activists who broke into an FBI office in Media, Pennsylvania in 1971, exposing documents that revealed the startling breadth of COINTELPRO surveillance programs. Through interviews and primary sources, the film thoughtfully explores questions of privacy, recordkeeping, social responsibility and civil liberties: topics central to librarianship that remain starkly salient in the present day. For more info, see the film’s website or Kanopy.
Please mark your calendars for one of the following dates/times:
Monday, November 13th from 8:30-10:00 AM, Orbach G35 (space is limited)
Tuesday, November 14th from 2:30-4:00 PM, Rivera 140
All members and those involved in the academic librarian review process should try and attend one of the workshops. Especially those who are new to our Library and will be participating in this year’s review cycle. Even those who are not up for review in 2017-2018 might find the workshop informative.
The CALL will be distributed once it is approved by LHR, CAPA-L, and the VPAP.
On Friday, October 27 from 12:10 to 1:00 pm in Rivera 403, Kat Koziar and Michele Potter will give us a preview of their presentation for the upcoming CLA conference. Their talk is titled “From Zero to Makerspace: The UC Riverside Creat’R Lab Story.”
Michele and Kat will discuss the challenges and successes experienced while envisioning and bringing to fruition our user-centered and driven makerspace. These include funding challenges, identifying and fostering (sometimes unlikely) partnerships, the nitty-gritty logistics, and how they focused on user needs when building our services.
LAUC offers members two opportunities to apply for grants. Research, mini and presentation grant applications will be taken in fall 2017, for which monies will be made available by January 2018; and in winter 2018, applications for presentation grants will be taken for funds awarded in March 2018. The detailed calendar below indicates dates for submission and evaluation of proposals.
Guidelines for LAUC grants are listed at https://lauc.ucop.edu/guidelines-for-lauc-grants
There are a few restrictions that apply to the grant awarding process. Any applicant who has not submitted the required end of funding (EOF) report for a previous LAUC grant shall be disqualified from consideration for a new grant. The annual pool of viable applications varies in number, type of grant, and amount of support requested, exceeding the amount of available funding. In such instances, the LAUC Research and Professional Development Committee retains flexibility in the distribution of awards.
The “Research and Professional Development Committee” page on the LAUC website features many helpful documents: http://lauc.ucop.edu/committees/rpd/index.php
Please note that one paper copy (with required signatures) AND an email copy of your proposal must be submitted to the Chair of your divisional research committee by October 15, 2017. Funding for projects approved by LAUC R&PD will be available at the end of March 2018.
LAUC Research and Professional Development Calendar
|Sept. 1, 2017
||First call for proposals for Research Grants, Mini Grants, and Presentation Grants distributed
||LAUC R&PD Chair
|Oct. 18, 2017
||Proposals due to divisional research committees
|Nov. 4, 2017
||Divisional research committees forward applications to R&PD.
|Jan. 13, 2018
||R&PD awards grants from first call
||LAUC R&PD Committee
|Jan. 20, 2018
||R&PD issues second call for Presentation Grants that have taken place or will take place during the fiscal year of application.
||LAUC R&PD Committee
|Feb. 17, 2018
||Proposals due to divisional research committees
|March 3, 2018
||Divisional research committees forward applications to R&PD
|March 17, 2018
||R&PD awards grants from second call
||LAUC R&PD Committee
|April 14, 2018
||R&PD requests status reports from recipients of all in-progress research grants and prepares final report for LAUC Executive Board and UCOP
||LAUC R&PD Committee
|June 12, 2018
||R&PD final report sent to UCOP
||LAUC R&PD Committee
Chair: David Rios
Vice-Chair/Chair-Elect: Kent LaCombe
Secretary: Janet Reyes
Delegate: Michele Potter
Alternate Delegate: Christina Cicchetti
Past Chair: Kat Koziar
Parliamentarian: Michael Yonezawa
Representatives to LAUC Systemwide Committees
Diversity: Kent LaCombe
Research and Professional Development: Dani Cook
Professional Governance: Cherry Williams
Committee on Committees, Rules, Jurisdiction, and Elections
Chair: Kat Koziar (1st year)
Carla Arbagey (1st year)
Jessica Geiser (2nd year)
Committee on Diversity
Chair: Kent LaCombe (2nd year)
JJ Jacobson (2nd year)
Judy Lee (2nd year)
Zayda Delgado (2nd year)
Committee on Personnel
Chair: Kent LaCombe (1st year)
Michael Yonezawa (2nd year)
Jessica Geiser (2nd year)
Robin Katz (2nd year)
Committee on Research & Professional Development
Chair: Dani Cook (2nd year)
Cherry Williams (2nd year)
Swati Bhattacharyya (2nd year)
Kat Koziar (1st year)
Committee on Professional Governance
Chair: Cherry Williams (2nd year)
Tiffany Moxham (1st year)
Committee on Programs
Chair: Janet Reyes (2nd year)
Noah Geraci (2nd year)
Judy Lee (1st year)
Michele Potter (1st year)
Rhonda Neugebauer (1st year)
Committee on Mentoring
Chair: Krista Ivy (1st year)
Rhonda Neugebauer (2nd year)
Patricia Smith-Hunt (2nd year)
Academic Senate: Representative to
Committee on Courses:
Committee on Library & Scholarly Communication:
Chair: Michael Yonezawa
Yoko Kudo [1st alternate]
Vacant [2nd alternate]
Location: Orbach 240
Respectfully submitted by Kent LaCombe
Present: Kat Koziar, Kuei Chiu, Tiffany Moxham, Noah Geraci, Dani Cook, Alison Scott, Yoko Kudo, Swati Bhattacharyya, Patricia Smith-Hunt, Manuel Urrizola, Steven Mandeville-Gamble, Eric Milenkiewicz, Carla Arbagey, Cherry Williams, David Rios, Ying Shen, Zayda Delgado, Janet Reyes, Sara Stilley, Judy Lee, Ann Frenkel, Jessica Geiser, Kent LaCombe
- Minutes from the 01/26/17 LAUC-R membership meeting were approved as amended
- The LAUC systemwide assembly meeting is in April. They are still seeking stories about LAUC and its history. This is the last day to register to attend the gathering in Irvine.
- Committee reports
Research and Professional Development
Tiffany reported that everyone should have turned in what they are doing with their professional development funds. Requests for supplemental funds should be submitted by the 15th of April. Tiffany received the funding status report and sent out individual balance information as March 30th. She’s updating the professional development spreadsheet with the relevant data. Kat, Swati, Dani, Yoko, Cherry and Tiffany will be further updating information by meeting with individuals. Additional requests can be added through May 20th. Some members have exceeded their limits while others have not utilized all of their funds. Finance is tracking expenditures. Steve suggested that a proposal be created for how best to track allocations and ensure they are utilized fairly. The only guaranteed money is what is specifically spelled out in the contracts. Kuei suggested using Google Docs. Carla will check with other campuses and see whether librarians or budget and finance are tracking individual expenditures. Steve relayed that some campuses approve different amounts based on the potential professional impact of what they are requesting funds for.
- Other business
Steve is meeting with President Napolitano for their second annual meeting.
The NRLF’s proposed 50 million dollar expansion was scaled back to 33 million. The SRLF cannot be expanded due to its location on a fault. Access to tier 1 shared resources is becoming financially unsustainable for 6 of 10 UC campuses.
The California Library Association issued a call for proposals this week. Kat is looking for suggestions. Cherry and David mentioned to possibility of something related to preservation and/or digital preservation. What are the advantages of digital in terms of utilizing data? Carla and Noah brought up how we have envisioned doing and exhibits.
Location: Orbach 240
Present: Kat Koziar, Kuei Chiu, Tiffany Moxham, Noah Geraci, Rhonda Neugebauer, Dani Cook, Ken Furuta, Alison Scott, Yoko Kudo, Swati Bhattacharyya, Patricia Smith-Hunt, Manuel Urrizola, Steven Mandeville-Gamble, Michael Yonezawa, Eric Milenkiewicz, Robin Katz, Carla Arbagey, David Rios, Kent LaCombe, Ying Shen, Christina Cicchetti, Zayda Delgado, JJ Jacobson, Janet Reyes, Angela Lee, Ann Frenkel
- Minutes from the 12/08/16 LAUC-R membership meeting were approved as amended.
- Discussed the LAUC exec assembly at UC Irvine. Normally the vice-chair attended, but Judy is attending as an alternate delegate. Two more delegates are needed. Kat is willing to carpool. For the 50th anniversary of LAUC 5 or so highlights are needed. Are there any scrapbooks or relevant photos that could be utilized?
Carla mentioned there was a call for posters for the assembly. Virtual posters are also an option.
- Committee reports
Kent reported on the diversity committee’s interest in seeing the libraries incorporate all gender restrooms. Steve expressed interest but pointed out the serious budgetary constraints the library currently has. Kent brought up the single stall restroom in Rivera as a possible starting point that would not require renovation. The committee is also working on putting a speaking panel together – currently have acquired tentative agreements to speak from Associated Vice Chancellor for Diversity and Inclusion Miriam Lam and former UCR LAUC-R diversity chair Melissa Cardenas-Dow
- Elections – vice-chair elections were held. Eric was elected vice-chair of LAUC-R.
- Programs committee
- Co-sponsored in November with student groups and academic programs, the visit of author and actress Diana Guerrero – address issues of being forcefully separated from family members who were undocumented (co-sponsored by the UCR Undocumented Student Programs Office)
- Co-sponsored an ALA webinar with the Diversity Committee on Diversity in Libraries (Oct 2016) and a brown bag with UCR attendees of the National Diversity in Libraries Conference at UCLA in August 2016;
- Rhonda reported on a number of programs under development by the Committee, including a panel on diversity with AEVC Mariam Lam, a program on Cassini mission, a program for foodies on eating more veggies and fruit (coming in the Spring quarter).
- The Programs Committee will co-sponsor a panel on diversity with the Diversity Committee – on Monday May 15
- Possible speaker from the Jet propulsion laboratory will speak about the Cassini-Huygens Mission to Saturn – on May 9
- Noah is reviewing climate change data and may proposed a future panel (on hold)
- February proposed program idea on Black Lives Matter was canceled due to the number of other campus activities around the same time period
- Tiffany is going to email information related to the timeline and due dates for submitting professional development funding
In the 1970s and 80s LAUC-R directed some funds toward individual grants: $1,500 for represented and $500 for non-represented. Is there any interest in reinstating that system? Tiffany stated that she preferred the current system. Eric agreed. A motion was passed to continue distributing LAUC-R funds evenly between membership and also to revise the website’s information. Additionally the bylaws will be reviewed to see if they need changed.
- Committee on courses
Tiffany reported that there is a general sense that we are behind on online learning. She said it would be helpful if a link to the library was added to the iLearn interface.
- Carla reported there are systemwide Research and Professional Development grants available. The deadline to apply is March 3rd. Kat will follow up with an email announcement.
- Committee chairs are coming to the next exec meeting. One item of interest is brainstorming possible brownbag topics / times.
- Steve reported that he is meeting with the Chancellor and other deans for a structured conversation regarding campus issues.
- Other: we need to assure that important announcements go out
Noah reported on his review of climate change data. Websites are archived in the CDL internet archive. Steve will be talking to Günter and John from the California Digital Library. We currently have an end of term web archive for a number of federal sites at the end of President Obama’s Administration. The longer our crawlers run on a site, the more complete the backup.
Steve will be meeting with Mike Pazzani and others to discuss where data might be stored. One option is a two petabytes server farm.