Chair Annual Report 1999-2000

After the flurry of activity that accompanied the formulation of a proposal for restructuring the Librarian Series in the 1998/99 LAUC year, this year that issue went to the next level as we waited for the final proposal from the University (actually a joint LAUC/University collaboration thanks to the summer participation of LAUC President Kari Lucas in the discussions with the ULs group) and then the implementation. The Council of Vice Chancellors approved that proposal in November.  Though all the Divisions including ours had various discussions on the details of the University proposal, we realized that our chance for input to the proposal was past. LAUC discussion stopped completely beginning in April as the Librarians= Union contract negotiations began; as of this writing those negotiations are not over.

Our emphasis shifted this year to the local concerns of peer review, continuing education, professional development and research, plus the rather new issue of our members= contributions to the CDL, a topic which brought a lively discussion to the September membership meeting. The perceived lack of communication to and from CDL liaisons resulted in the creation by Wally Babcock and Jean Griffing of a highly useful website listing UCR=s contributors and liaisons, to both the CDL and SOPAG and its committees. This website is being used as a model at several other campuses.

In October we linked up to two different satellite teleconferences (I will leave the details to the report of the Programs Committee); in November, peer review took center stage with a visit by EVC Warren and Joan Tenma and a discussion on the quality of peer review files led by the outgoing and current CACLS chairs, Nancy Getty and Lynne Reasoner. This discussion was so useful that the Executive Board decided it should become an annual event. We had dedicated most of a regular meeting to the discussion, but it could also be made a special program in the future. The fact remains that peer review is one of LAUC=s most important responsibilities, and it is in these open fora that issues can be clarified across all lines of librarians. We were fortunate to have Lynne Reasoner, CACLS Chair as a member of the Executive Board this year in her role as Alternate Delegate, but I would like to remind future LAUC-R chairs that the CACLS chair can and should be invited to Executive Board meetings when peer review is under discussion.

In November the ad hoc committee on the Arrowhead Symposium (ABooks and Bytes: The Future of Libraries at UC@) came to the realization that funding could not be obtained in time for a March 2000 conference, so Nancy Koller, Chair, arranged with the Conference Center to postpone the conference for a year. The new date is in March 2001. Work is ongoing and a new committee specifically dedicated to fundraising was constituted.

In December, we dedicated the patio and benches to the memory of Pat Flowers in a very lovely and well-attended ceremony and inaugurated the Pat Flowers Memorial Research Grant, the guidelines to which had been worked out by the LAUC-R Committee on Research.

In February, the Programs Committee brought Steve Watkins from the Cal State Monterey Bay library for an exciting and enlightening look behind the scenes at the university library without a building.

In March, following a similar discussion at systemwide LAUC Executive Board, we discussed the viability of our standing committees. Although the Executive Board felt that the changing charges of the Committees on Professional Governance and on Library Plans and Policies could be carried out more efficiently by appointing ad hoc committees, the membership later defended the current standing committee structure but agreed that some could possibly spend a year without charges if no issues were appropriate to that committee.

In June the Executive Board came up with a website policy, based on the website policy written by Lee Jaffe for the LAUC systemwide website. This will be presented to the membership for approval at this meeting. Elections have been held and ballots counted. Congratulations to the winners: John Bloomberg-Rissman, Vice-Chair/Chair-elect; Wally Babcock, Secretary; Nancy Douglas, Delegate; Kuei Chiu, Alternate Delegate. The new CACLS members are me (Full member) Margaret Mooney (1st Alternate) and Kuei Chiu (2nd Alternate). This time for the first time, the AULs were excluded from the election of the CACLs members, in order to Akeep peer review peer review.@ A bylaws change stating this exclusion will be worked on by the Committee on Committees, Rules, Jurisdiction, and Elections in the coming months.

The final program of the year was a huge event co-sponsored by LAUC-R with planning as well as on-site work provided by the combined Programs and Diversity Committees. Richard Chabran was chiefly responsible for the idea, the planning, and the success of the UCR Town Hall Meeting on the Digital Divide, held on June 16, 2000 at University Extension. There were more than 25 speakers at this event!

We lost four LAUC-R members this year, Jack Cooper, Charlene Baldwin, Myra Appel and Sid Berger, and gained one, Michael Yonezawa. We are still short and currently number 33, no longer enough to send three delegates to the LAUC Assembly. Losing Jack Cooper resulted in a great shuffle within CACLS, as he was to be Chair this year. The current members were all shifted forward by a year, the best solution we could think of at the time, and a new second alternate was elected in a special election held in November. This presented a special hardship to CACLS this year, and I thank them especially for their hard work, dedication, flexibility and wisdom which got them through an especially heavy load of complicated reviews.

This is the first time in many years that a LAUC-R Annual Report is being submitted. I am purposely presenting this report in a meeting so that it will officially become part of the minutes, and I hope that will become a tradition. I am also asking that the committee chairs report at this meeting, so that their reports, too will become part of the public record.

Our record keeping is becoming (surprise, surprise) not easier, but more complex in this age of mixed electronic and print media. B Yes, even we are not exempt from this dichotomy! As my term winds down, I will be put to the task of sorting out what should be kept as record for future LAUC-R administrations. Some of our documents are available on paper, such as committee lists and copies of the meeting minutes, some are on our website (including some of the same ones), and some, including 95% of my correspondence, is in my e-mail folders. I will have to decide what to save. This is work, believe me, but if every chair takes responsibility for sorting out his or her own files at the end of their term, we can keep control of our history. Incoming Chair Michele Potter will begin (and to some degree continue what Jean has put in place) a real system of archiving some of the documents on the LAUC-R website, including minutes of past meetings, committee lists, programs and research projects. The upkeep of the LAUC-R rolling file has suffered a bit in past years and we hope to get it back under control and send a fresh batch of records to the LAUC-R Archives this summer.

So, as you see, though this is our last scheduled LAUC-R membership meeting, my work will continue until September 1, when Michele Potter=s administration will take office. I want to thank the members of my Executive Board and all of the committee chairs for the contributions you have made to my term as LAUC-R Chair. I have a couple more months to go, but it=s never too soon to say thank you.

  1. Hutchinson
    20 June 2000