Orbach Science Library Room 240
Attendees: David Rios, chair; Kent LaCombe, chair-elect; Steve Mandeville-Gamble; Michael Yonezawa; Judy Lee; Noah Geraci; Dani Cook; Cherry Williams; Manuel Urrizola; Christina Cicchetti; Ying Shen; JJ Jacobson; Patricia Smith-Hunt; Kat Koziar; Krista Ivy; Brianna Marshall
Called to order at 11:10 am by David Rios
- LAUC-R Chair’s remarks
David reiterated that the provost indicated librarians are allowed to participate in commencement (per UL email November 3, 2017). There is some concern that if no one does, that privilege could be lost.
David and Carla met with the university chancellor. They provided information on LAUC and LAUC-R.
- University Librarian’s remarks
The School of Medicine is considering several spaces in the ground floor of Orbach Science Library for its research and learning activities. The answer is pending, although the provost favors Orbach. The School of Medicine is currently evaluating various options.
- New Business
- Filled positions
- Pending membership approval, the CCRJE alternate is Judy Lee; Patricia Smith-Hunt has joined the Committee on Professional Governance and Ying Shen is on the Committee on Diversity for another term.
- Manuel Urrizola is our alternate parliamentarian.
- Dani Cook is the Library/LAUC-R representative on the Academic Senate Committee on Courses.
- Professional Governance: Will meet Dec 1 at 3:30 pm.
- Research & Professional Development: Has received two applications for LAUC grants. The committee is open to working with the Programs Committee on programming related to professional development.
- Committees, Rules, Jurisdiction & Elections: The committee is reviewing the bylaws for various improvements in content and grammar, as well as updating items that are out of date.
- Programs: Is cosponsoring a program entitled “The Multigenerational Library Workspace” with the LAUC-R Diversity Committee. Carla Arbagey will be presenting.
The committee is considering having a follow-up to the Cassini program of May 2017. The first Brown Bag Professional Series presentation was by Kat Koziar, Michele Potter, and Krista Ivy in late October: a preview of their presentation to CLA about the origin of the Creat’R Lab.
- Diversity: Is cosponsoring the “The Multigenerational Library Workspace” program.
- Mentoring: No update.
- Ad hoc committee on LAUC-R web presence: David has formed this committee. The first meeting is scheduled for December 1.
- Comments from the floor
- Michael talked about onboarding/mentoring documentation on the UCLA website.
- Judy stated that in some instances LAUC-R programming can be open to wider audiences.
- Dani said that the Teaching & Learning librarians are working with new people, including faculty members.
- On the subject of Academic Review: the LAUC-R website could use more information related to peer review in relation to employee review.
- Clicking on links to the LAUC-R wiki from the website requires you to log in to the wiki.
- The LAUC-R website is public-facing; the wiki is a workspace for documentation and collaboration.
Meeting adjourned by consent 11:55 am
Minutes prepared by Kent LaCombe (notetaker) and Janet Reyes, Secretary
Orbach Science Library Room 240
Attendees: David Rios, chair; Kat Koziar, past chair; Janet Reyes; Steve Mandeville-Gamble; Ann Frenkel; Alison Scott; Carla Arbagey; Michele Potter; Christina Cicchetti; Cherry Williams; Michael Yonezawa; Judy Lee; Robin Katz; Swati Bhattacharyya; Noah Geraci; Rhonda Neugebauer; Patricia Smith-Hunt; Krista Ivy; Ying Shen
Called to order at 2:00 pm by Kat Koziar
- 2016-2017 LAUC-R Chair Kat Koziar passed the gavel to David Rios as he is LAUC-R chair for 2017-2018. Kat thanked David and also presented him with a binder containing LAUC-R information, as well as a couple of small gifts relating to stress relief.
- The University Librarian will have a time slot of up to 10 minutes at membership meetings. Steve intends to use it to share important happenings on campus and in the library.
- The Center for Teaching and Learning will be opening up soon in the former Government Publications offices in Rivera. Dani Cook will be on the steering committee; the director will be Perry Link, who reports to the VPUE.
- Construction in the Center for Spatial Sciences is nearing completion, and may be ready for occupancy this week. Serge Rey is the director, and two faculty members have been hired. Steve will invite Serge to talk at an all-staff meeting.
- The Chair of the Academic Senate Committee on Courses invited Steve to submit the name of a representative from the Library to attend meetings. This person would serve as a liaison between the committee and the UL/Library/LAUC-R, for example to share news of any proposed courses that may impact the Library significantly.
- The Library is very close to reaching an agreement with the preferred vendor for the new ILMS.
- Steve, Wendy Williams-Clark, LAUC-R, and CAPA-L representatives will meet tomorrow with VPAP Academic Personnel to go over The Call review procedures and timeline. This meeting should help minimize the types of communication issues that arose last year.
- The announcement for our search for a new AUL for Collections was released last Friday.
- LAUC-R Guests serving on Committees: While this is contrary to Bylaws Article III.3, it’s been allowed by a specific motion for the past two years and was renewed for 2017-2018 in the Executive Board Meeting of 8/31/17.
- Roster of Committees: the roster was reviewed and updated. Members are still needed to fill the following vacancies: Alternate member of the Committee on Committees, Rules, Jurisdictions, and Elections; member of the Committee for Professional Governance; and Alternate Parliamentarian.
Rhonda moved to accept the roster; Judy seconded. MOTION CARRIED.
- Academic Senate LAUC-Representatives: While it isn’t certain that the Chair of the Academic Senate Library and Information Technology Committee will request a librarian who would be a guest on the committee, volunteers to be considered for that position are welcome should the opportunity arise. Similarly, nominations/volunteers are requested to serve as the representative on the Academic Senate Committee on Courses (see 2c).
- Meeting Ground Rules Draft: David presented a list of rules that will be tried this year in conducting LAUC-R meetings. Suggestions are welcome. The LAUC-R Meeting Rules (Draft) document also includes a copy of the UCR Principles of Community. (See 5.b.i. below)
- Remarks by the LAUC-R Chair
- David encouraged members to try new ways of doing one’s work this year.
- Example: David’s brown bag presentation 9/6/17 on his research regarding the Agua Mansa cemetery.
- We could have a brown bag series for librarians to share their research or their presentations made at conferences or elsewhere.
- His priority for the year is to work on particular points raised in the recent survey of LAUC-R members: increased support among colleagues; increased opportunities to learn about new situations faced by colleagues; and better communication.
- Examples: the LAUC-R meeting rules (see #4), and allowing meeting attendees two minutes to speak, with a possible extension of another two minutes.
- Another goal: review of the bylaws, preferably in stages. Some items could be moved from the bylaws to a set of newly-created standing rules.
- The bylaws make no mention of the LAUC-R website or webmaster. Yoko has been serving unofficially as webmaster. If members see any changes needed to the website, please inform David or Yoko.
- Open to suggestions on how to make LAUC-R run more smoothly.
- Executive Board meetings are open to all LAUC-R members unless the Board goes into Executive Session. Minutes for the Exec Board meetings of 8/31/17 and 9/13/17 were shared as attachments to the email sent out for this membership meeting; in the future, the secretary will routinely send out the minutes of Exec Board meetings.
- David would like to see at least two candidates for each position on the ballot in the May 2018 elections.
- Idea for a panel or presentation: librarianship outside the US. Three colleagues who were approached on the idea are agreeable to being part of the presentation. If the idea sounds interesting, please email David or Janet (chair of the Committee on Programs).
- If the tone of any LAUC-R membership meeting makes an individual feel unsafe, it is OK to use the parliamentary procedure “Question of Privilege.” As explained by Michael (Parliamentarian), this is a motion to recess (for five minutes, for example).
- Highlights from the LAUC Transition Meeting 8/28/17 and Conference Call 9/7/17
- The LAUC Assembly will probably be in March 2018 at UCSF.
- The LAUC chair (Carla) gave the following charges to the LAUC committees:
- Research and Professional Development: review grant guidelines and PDFs
- Diversity: list diversity resources
- Professional Governance: review Position Paper #5.
- By the first Wednesday of every month, let David know of any news or accomplishments that would be appropriate to share during the Round Robin portion of the LAUC conference calls.
- Partial survey results (opinions about LAUC-R) were shared out via email prior to the meeting. Members can give feedback at the November meeting.
- Cherry moved to adjourn the meeting; Kat seconded. MOTION CARRIED.
Meeting adjourned 2:45 pm Minutes prepared by Janet Reyes, Secretary
Location: Orbach 240
Respectfully submitted by Kent LaCombe
Present: Kat Koziar, Kuei Chiu, Tiffany Moxham, Noah Geraci, Dani Cook, Alison Scott, Yoko Kudo, Swati Bhattacharyya, Patricia Smith-Hunt, Manuel Urrizola, Steven Mandeville-Gamble, Eric Milenkiewicz, Carla Arbagey, Cherry Williams, David Rios, Ying Shen, Zayda Delgado, Janet Reyes, Sara Stilley, Judy Lee, Ann Frenkel, Jessica Geiser, Kent LaCombe
- Minutes from the 01/26/17 LAUC-R membership meeting were approved as amended
- The LAUC systemwide assembly meeting is in April. They are still seeking stories about LAUC and its history. This is the last day to register to attend the gathering in Irvine.
- Committee reports
Research and Professional Development
Tiffany reported that everyone should have turned in what they are doing with their professional development funds. Requests for supplemental funds should be submitted by the 15th of April. Tiffany received the funding status report and sent out individual balance information as March 30th. She’s updating the professional development spreadsheet with the relevant data. Kat, Swati, Dani, Yoko, Cherry and Tiffany will be further updating information by meeting with individuals. Additional requests can be added through May 20th. Some members have exceeded their limits while others have not utilized all of their funds. Finance is tracking expenditures. Steve suggested that a proposal be created for how best to track allocations and ensure they are utilized fairly. The only guaranteed money is what is specifically spelled out in the contracts. Kuei suggested using Google Docs. Carla will check with other campuses and see whether librarians or budget and finance are tracking individual expenditures. Steve relayed that some campuses approve different amounts based on the potential professional impact of what they are requesting funds for.
- Other business
Steve is meeting with President Napolitano for their second annual meeting.
The NRLF’s proposed 50 million dollar expansion was scaled back to 33 million. The SRLF cannot be expanded due to its location on a fault. Access to tier 1 shared resources is becoming financially unsustainable for 6 of 10 UC campuses.
The California Library Association issued a call for proposals this week. Kat is looking for suggestions. Cherry and David mentioned to possibility of something related to preservation and/or digital preservation. What are the advantages of digital in terms of utilizing data? Carla and Noah brought up how we have envisioned doing and exhibits.
Location: Orbach 240
Present: Kat Koziar, Kuei Chiu, Tiffany Moxham, Noah Geraci, Rhonda Neugebauer, Dani Cook, Ken Furuta, Alison Scott, Yoko Kudo, Swati Bhattacharyya, Patricia Smith-Hunt, Manuel Urrizola, Steven Mandeville-Gamble, Michael Yonezawa, Eric Milenkiewicz, Robin Katz, Carla Arbagey, David Rios, Kent LaCombe, Ying Shen, Christina Cicchetti, Zayda Delgado, JJ Jacobson, Janet Reyes, Angela Lee, Ann Frenkel
- Minutes from the 12/08/16 LAUC-R membership meeting were approved as amended.
- Discussed the LAUC exec assembly at UC Irvine. Normally the vice-chair attended, but Judy is attending as an alternate delegate. Two more delegates are needed. Kat is willing to carpool. For the 50th anniversary of LAUC 5 or so highlights are needed. Are there any scrapbooks or relevant photos that could be utilized?
Carla mentioned there was a call for posters for the assembly. Virtual posters are also an option.
- Committee reports
Kent reported on the diversity committee’s interest in seeing the libraries incorporate all gender restrooms. Steve expressed interest but pointed out the serious budgetary constraints the library currently has. Kent brought up the single stall restroom in Rivera as a possible starting point that would not require renovation. The committee is also working on putting a speaking panel together – currently have acquired tentative agreements to speak from Associated Vice Chancellor for Diversity and Inclusion Miriam Lam and former UCR LAUC-R diversity chair Melissa Cardenas-Dow
- Elections – vice-chair elections were held. Eric was elected vice-chair of LAUC-R.
- Programs committee
- Co-sponsored in November with student groups and academic programs, the visit of author and actress Diana Guerrero – address issues of being forcefully separated from family members who were undocumented (co-sponsored by the UCR Undocumented Student Programs Office)
- Co-sponsored an ALA webinar with the Diversity Committee on Diversity in Libraries (Oct 2016) and a brown bag with UCR attendees of the National Diversity in Libraries Conference at UCLA in August 2016;
- Rhonda reported on a number of programs under development by the Committee, including a panel on diversity with AEVC Mariam Lam, a program on Cassini mission, a program for foodies on eating more veggies and fruit (coming in the Spring quarter).
- The Programs Committee will co-sponsor a panel on diversity with the Diversity Committee – on Monday May 15
- Possible speaker from the Jet propulsion laboratory will speak about the Cassini-Huygens Mission to Saturn – on May 9
- Noah is reviewing climate change data and may proposed a future panel (on hold)
- February proposed program idea on Black Lives Matter was canceled due to the number of other campus activities around the same time period
- Tiffany is going to email information related to the timeline and due dates for submitting professional development funding
In the 1970s and 80s LAUC-R directed some funds toward individual grants: $1,500 for represented and $500 for non-represented. Is there any interest in reinstating that system? Tiffany stated that she preferred the current system. Eric agreed. A motion was passed to continue distributing LAUC-R funds evenly between membership and also to revise the website’s information. Additionally the bylaws will be reviewed to see if they need changed.
- Committee on courses
Tiffany reported that there is a general sense that we are behind on online learning. She said it would be helpful if a link to the library was added to the iLearn interface.
- Carla reported there are systemwide Research and Professional Development grants available. The deadline to apply is March 3rd. Kat will follow up with an email announcement.
- Committee chairs are coming to the next exec meeting. One item of interest is brainstorming possible brownbag topics / times.
- Steve reported that he is meeting with the Chancellor and other deans for a structured conversation regarding campus issues.
- Other: we need to assure that important announcements go out
Noah reported on his review of climate change data. Websites are archived in the CDL internet archive. Steve will be talking to Günter and John from the California Digital Library. We currently have an end of term web archive for a number of federal sites at the end of President Obama’s Administration. The longer our crawlers run on a site, the more complete the backup.
Steve will be meeting with Mike Pazzani and others to discuss where data might be stored. One option is a two petabytes server farm.
Present: Kat Koziar, Kuei Chiu, Tiffany Moxham, Noah Geraci, Rhonda Neugebauer, Dani Cook, Ken Furuta, Alison Scott, Yoko Kudo, Swati Bhattacharyya, Patricia Smith-Hunt, Manuel Urrizola, Cherry Williams, Steven Mandeville-Gamble, Judy Lee, Michael Yonezawa, Eric Milenkiewicz, Robin Katz, Carla Arbagey, David Rios, Kent LaCombe
- Minutes were approved
Brief discussion of committees, three people were added to various committees and one removed
- Kent reported on the diversity committee’s strong interest in helping to establish all gender restrooms in both of the main campus libraries. He is planning to meet with Steve on this topic. Kent and Judy also briefly talked about the committee’s interest in sponsoring a diversity panel in the late winter or spring quarter.
- Ken reported on elections, particularly the vice-chair position in LAUC-R. Eric volunteered to run. Nominations were closed.
- Michael reported on professional governance, he attended a system-wide brownbag where LAUC position papers were reviewed, two were rewritten.
- Tiffany reported on Research and Professional Development; and explained how professional development funds are currently utilized and the process of reimbursement. Currently the allocation is $1,500 and is used between July 1st and March 30th. By May 20th of every year all reimbursements must have been added to the system. Funds utilized in the post-end of May period will be covered. For a complete description of the process please see: http://laucr.ucr.edu/funding/professional-development-funds-2/
- The California Library Association’s annual conference with be in Riverside the first weekend in November, 2017. CARL is the academic equivalent of CLA, though CLA does still have some academic participation. Presentation proposals are due by mid-May. The theme for the conference is “New Worlds.” The group discussed other opportunities for sponsorship, shuttle buses to campus, and other ways we might want to contribute and/or participate.
- Kat reported on the Social Justice webinar that was held on December 1st at 11am. The groups discussed possible follow-ups. Perhaps brownbags on advocacy or how we might interact with and support others on campus in ways related to social justice.
- Patricia talked about the ACRL Diversity Alliance and the possibility of creating positions for diversity fellows – bringing in one or two fellowships a year, and building a pipeline to existent library schools, in a manner similar to the IE Leads program.
Location: Orbach 240
Present: Kat Koziar, Carla Arbagey (recorder), Judy Lee, Jessica Geiser, Steven Mandeville-Gamble, David Rios, Ann Frenkel, Tiffany Moxham, Michael Yonezawa, Kuei Chiu, Patricia Smith-Hunt, Rhonda Neugebauer, Dani Cook, Yoko Kudo, Swati Bhattacharyya
- Gavel exchange: from Past Chair Carla Arbagey to current Chair Kat Koziar
- Notification of Chairs
- Committees, Rules, Jurisdictions, and Elections: the past chair is willing to help a new chair if one should step forward
- Professional Governance: The charge for the system-wide CPG was shared with the local committee, which includes writing a few short essays on major bylaws changes, which will be used for the LAUC 50TH Anniversary
- Programs: The committee recently co-sponsored a program with the Diversity Committee, a webinar on diversity in libraries. Coming up, LAUC-R has also sponsored a campus program featuring author/actress Diane Guerrero
- Still in need of a parliamentarian, alternate parliamentarian, and vice chair
- Budget: Kat announced that the LAUC-R budget was approved by Steven Mandeville-Gamble; there is additional money for programs this year, so send your ideas to the relevant committee or LAUC-R Executive Board
- System-wide: Carla reported on the meeting she and LAUC President Dana Peterman had with CoUL (Council of University Librarians); topics included LAUC plans for the year, the 50th anniversary activities, and communications between CoUL and LAUC members
- Steve mentioned ACRL’s new Diversity Alliance, which is focused on having more diversity in LIS programs and schools; he is working on a way for UCR Library to join under our current policies
- Tiffany reported on her meeting as the LAUC-R Committee on Courses guest; she has contacted subject specialists to let them know if there are changes in the works for classes in their areas; the committee is also looking at issues regarding online education
- Ann Frenkel reported that the Direction and Oversight Committee is planning more informational webinars and urged librarians to attend
- Kat reported that we had 36 LAUC-R members for the September census, which affords us an additional delegate at the LAUC Assembly; Michael mentioned that the second delegate is usually the vice chair
- Discussion: What do you like about LAUC-R Meetings? What would you like to see?
- Kuei: it is a good platform to talk about issues, and it’s an inclusive environment
- Steve: we can discuss important issues facing librarians, such as OA2020
- Michael mentioned that LAUC and its divisions can propose resolutions to be passed at the LAUC Assembly, such as a statement on Open Access/OA2020
- Patricia: much of the energy of LAUC-R comes from the chair, so it’s a good time to talk more about issues, have more focus and structure
- There was additional discussion about OA2020, including looking at our internal OA practices, and possibly continuing the conversation in a future meeting or brown bag session
Location: Orbach 240
Members Present: Carla Arbagey (Chair), Kat Koziar (Secretary), Kuei Chiu, Ann Frenkel, Kent LaCombe, Angela Lee, Judy Lee, Julie Mason, Eric Milenkiewicz, Tiffany Moxham, Rhonda Neugebauer, Sharon Scott, Ying Shen, Patricia Smith-Hunt, Michael Yonezawa, Alexandra Dolan-Mescal (Guest).
Meeting called to order by Carla Arbagey at 2:06pm.
- Carla stated congratulations to newly-elected LAUC-R officers: Kat Koziar chair-elect, Secretary Kent LaCombe, Delegate David Rios, Alt Delegate Judy Lee; CAPA-L members Michael, David, Judy, and Krista.
- Patricia indicated that CAPA-L will be sending a survey to everyone who was involved with the Academic Review process during the last year. She encouraged those who receive the survey to be responsive and timely in their feedback.
- Ann stated there are many upcoming changes in library personnel: Dani Cook will be joining us on Monday July 18 as Director of Teaching and Learning. Her office will be in Rivera in Krista’s office. Krista will be moving to Anthony’s old office. We have received a signed acceptance letter from Swati Bhattacharyya, who will join us as the business librarian the second week of October. CAPA-L has approved the Geospatial Information Librarian candidate as part of the acceptance process. The Director of Research position will be reopened once the campus recruitments for the previous fiscal year are closed. Denise Kane’s last day will be this Friday, July 15, 2016.
- Kuei asked for an update on the system-wide election. Carla won the position for Vice President. At the time there was no number regarding the voter turnout.
- Approval of Minutes
- No Quorum. Michael suggested approving the minutes by acclamation through email. Approved minutes must reflect this type of approval.
- System-wide Update (Carla Reporting)
- LAUC Transition Meeting is at UCI. Carla and Julie attending.
- Research & Professional Development Webinar. Dana Peterman is supposed to be putting a webinar together. Keep an eye out.
- Jerrold Shiroma (UCM) will take over from Julie Lefevre (UCB) as webmaster in August.
- Task Forces formed by Diane Mizrachi will continue into next year: Web Content, Archives, and eVenue
Web Content is divided into three areas: Web Manager, Social Media Coordinator, News Content Coordinator
- Join LAUC on Linked In! https://www.linkedin.com/groups/7057206
- UCOLASC (University Committee on Library and Scholarly Communication) Meeting Notes
- Praise for the Data Curation Common Knowledge Group (CKG) new video, Research Data Matters” https://www.youtube.com/watch?v=Lr722k7NyGU, a project co-led by our own Kat Koziar! Kat added that the project is still in assessment, and feedback is welcome (http://guides.lib.ucr.edu/uclibrariesdataservices/feedback)
- Open Access initiatives
- Pay it Forward report and model will be available soon
- eScholarship is undergoing a rebranding; however, Rhonda heard it might be on hold.
- Carla referenced the email Alison had forwarded containing a link to a blog post (http://gavialib.com/2016/07/hearty-congratulations-california-or-on-magical-thinking/) countering the Chronicle of Higher Ed article (http://chronicle.com/article/The-U-of-California-s/237044). There was comment on the irony that the Chronicle’s article is behind a paywall. While 25% participation is still far away from the goal of 100%, it is incremental and positive progress compared to the vast majority of other institutions in the U.S. Nebraska has ~40% deposit rate; however, Kent shared that they had staff dedicated to help faculty upload. Tiffany stated the UK has ~95% upload rate, but additional institutional funding is tied to participation. Kat mentioned if our institutional funding was tied to upload rate, the campus administration would figure out a way to harvest and upload from the faculty efile system.
- Michael asked if there is a report regarding usage of the deposits, indicating we could use this type of data to incentivize participation.
- A comment was made that perhaps articles aren’t being found as Open Access because search results are pointing to the published journal article, and not an OA repository. A question was posed if UC-eLinks could include a link to eScholarship if the article is available there.
- Rhonda requested people can contact her about depositing articles/scholarly work in eScholarship
- ACRL released a policy statement supporting and encouraging OA when academic librarians publish (http://www.ala.org/news/press-releases/2016/07/acrl-issues-policy-statement-open-access-scholarship-academic-librarians)
- Retirement of note throughout the UC Libraries System: Dan Tsang at UCI, Ruby Gutierrez at UCLA HAPI; Nicholas Meriwether at SC/Grateful Dead Archivist leaving, Libbie Stephenson at the Social Science Data Archive (UCLA), Davis AUL for Collections Gail Yokote retiring
- Check the LAUC website, http://lauc.ucop.edu for the latest LAUC minutes – they have a lot of good info to read through, such as the full reports from our reps to UCOLASC, SCLG, SLASIAC, DOC, Shared Library Facilities, Campus reports
- Call for volunteers: Task Force to Review LAUC-R Committees
- Carla is charging creation of a task force to review the LAUC-R committees. Requests the task force to be 3-4 members, whose work should entail only about two meetings. Would like to know which committees should be retired, combined, or adjusted. Work should be completed by end of August, with a resulting brief 1-page report.
- Sharon provided background information that LAUC-R has more committees than any other campus.
- Sharon volunteered to serve on the Task Force, though not lead it.
- Formal charge is forthcoming.
- Committee Reports:
- Personnel: Julie reporting. Last job descriptions reviewed was Technical Services, Digital Assets Metadata Librarian.
- Programs: Rhonda reporting. We had a nice year.
- Research & Professional Development. Julie reporting.
- Still no report from Lee; there have been no quarterly reports for FY1516. Librarians are encouraged to send in any overages for reimbursement.
- Do not know if the $1500 has been extended for FY1617. Carla stated the Union is requesting $2000/librarian in the contract negotiations.
- LAUC Grants will be available in fall. All information is on the LAUC website.
- Diversity. Carla on behalf of Melissa. National Diversity in Libraries Conference in August is sold out. From UCR Kent, Julie, Judy, and Denise will be attending.
- Mentoring. Carla on behalf of Krista. Carla put forth a question regarding the role of LAUC in mentoring new librarians. A statement was made that the focus of committee changes to library needs, though it has primarily been on staff to librarian mentoring. The conversation expanded to if LAUC should provide librarianship information for all new library staff. Perhaps the committee could be turned into an onboarding, welcoming committee. Michael shared that UCSB has a committee on Welcoming, Orientation, and Mentoring where each new librarian is paired with a librarian mentor to help acclimate. Carla stated she would include this information for the charge to the Task Force to Review LAUC-R Committees. . It was noted that communication and coordination with the Library-wide professional development committee (of which Patricia S.-H. and Michael Y. are members) would be necessary as that committee has a similar goal.
- Committees, Rules, Jurisdiction, Elections. Sharon reporting. The committee conducted elections. 27 ballots were returned. Some ballots were returned with personal comments written upon them, which was disconcerting. Please do not add personal comments onto ballots.
- Professional Governance. Michael reporting. Nothing locally to report. System-wide 2-3 libraries have submitted bylaws for review. The reviewed bylaws were not in conflict with system-wide bylaws. Michael will be system-wide chair of CPG on September 1st.
- Senate Representatives
- Committee on Courses. Tiffany not in attendance.
- Committee on Library and IT. Melissa not in attendance.
- As may arise.
Julie shared that the University Honors program has completed for the academic year, but will be continuing next year. If anyone wants to join, please contact her.
Meeting adjourned 3:18 p.m.
Location: Rivera 403
Members Present: Carla Arbagey (Chair), Kat Koziar (Secretary), Diane Bisom, Kuei Chiu, Ann Frenkel, Steven Mandeville-Gamble, Angela Lee, Julie Mason, Eric Milenkiewicz, David Rios, Alison Scott, Ying Shen.
Meeting called to order by Carla Arbagey at 2:05pm.
- Postcards were sent to staff in honor of National Library Workers’ Day (on April 12). Thanks to Carla for heading the effort. The postcards were positively received.
- Next meeting is June 14th in Orbach, 2-3:30pm, Lightning Round presentations. Looking for volunteers to present.
- Approval of Minutes
- No Quorum
- System-wide Update
- Research grants. Please apply for extra funds. There will be a webinar to help applicants prepare for the September call.
- WEST Webinar. Presented by Cathy Martyniak. No date yet.
- Shared Content Leadership Group: Charter now available. Includes the different relationships between groups.
- Website Content Committee
- Updated rosters.
- People who send in information are eligible to win one of two $50 Amazon gift cards.
- LAUC Journal Task Force
- Read the Task Force report online
- E-Venue Task Force disbanded the LAUC Journal Task Force. Results of the survey can be summed up as “there might not be as much interest as they thought.”
- Campus tidbits
- UC Davis. Adopted Primo Discovery service, as part of Ex Libris Alma. Seven new librarians.
- UC Berkeley. Using Katherine Kott as consultant.
- UC San Diego. Moving their intranet to Confluence.
- LAUC Assembly Report
- Position Papers Nos. 1 (one) and 3 (three) are retired. Number 2 (two) will be updated/revised. Number 4 (four) will be replaced. Adam Siegel (UC Davis) is leading the group to rewrite.
- Discussion with Dan Russell of Google. Dan Russell led a discussion on what the right questions were, and the power of asking questions. Had a brainstorming session on the question: if librarians were in charge of Google, what would we do different.
- Committee reports available at the Assembly website
- APM 360 Revisions
Current revisions are primarily grammatical and style changes.
- LAUC/LAUC-R Elections
- Carla is running for Vice President of LAUC
- Sharon is in charge of elections committee, and accepting volunteers/nominations for officer positions within LAUC-R.
- Committee Reports:
- Personnel: Julie reporting. Reviewed two new job descriptions. In Special Collections, a Collections Management Librarian to provide technical services, supervision, and project management of the accessioning and processing of materials.
- Programs: Carla on behalf of Rhonda. We had the screening of “Chinese Couplets.” Upcoming events. May 20th Diversity & Children’s Literature (In the HUB). June 8th webinar on “Managing Up.”
- Research & Professional Development. Krista and Christina received presentation grants.
- Carla on behalf of Melissa. We had the screening of “Chinese Couplets.”
- Carla on behalf of Krista. No additional volunteers for the committee. Will wait until fall to start up program.
- Committees, Rules, Jurisdiction, Elections. See #9 below.
- Professional Governance. Michael not in attendance.
- Senate Representatives
- Committee on Courses. Tiffany not in attendance.
- Committee on Library and IT. Steve reported the committee met that day. Committee is developing a business case proposal for a poster printing service in the library, which will be going up for budget shortly.
- Discussion: Bylaws and Affiliate Membership.
- The committee on Committees, Rules, Jurisdiction, Elections will change CACLS to CAPA-L in the Bylaws. Comment was made on the need for the Bylaws to reflect the Call.
- Made standing rule to allow invited guests.
Meeting adjourned 3:01 p.m.
Location: Orbach 240
Members Present: Carla Arbagey (Chair), Kat Koziar (Secretary), Diane Bisom, Christina Cicchetti, Steven Mandeville-Gamble, Julie Mason, Tiffany Moxham, Rhonda Neugebauer,
Alison Scott, Sharon Scott, Ying Shen, Patricia Smith-Hunt, Michael Yonezawa.
Meeting called to order by Carla Arbagey at 2:02pm.
April 12 is National Library Workers’ Day. Planning something for LAUC to do.
- Approval of Minutes
- Systemwide Update
- Planning a LAUC 50th anniversary celebration
Carla Reporting: Planning local celebration with historical photos and documents from LAUC
- UCOLASC (University Committee on Library and Scholarly Communication) report
Carla Reporting: update from Diane Mizrachi concern from all libraries regarding space, facilities, and budget. Steve stated there is an aspirational goal of library seating for 20% of students; we are currently at ~9% seating. The RLFs are filling up earlier than originally projected; while it is harder now to fund new RLFs, UCLA & Berkeley are asked to generate and policy to document optimal funding levels.
- Possible meeting with new head of CDL
LAUC President is meeting with CDL head, who is starting in May.
- Assembly at UC Merced, March 21st. Will have five poster sessions from new librarians.
- Registration is currently closed.
- Live webcast is available: http://ucm.edu/e87dadAssembly Update
- APM 360 Revisions: how would we like to handle giving feedback?
UCOP sent out entire APM 360 for revisions. Michael stated when items aren’t clearly stated or not in the MOU, the APMs precedence. Tiffany suggested that if a committee or subgroup pertains to the APMs, they should be the ones to work on it. Suggestions also to send out a general email to LAUC-R for anyone interested in reviewing the documents. LAUC will accept all comments. Diane M. is collecting comments at the meeting. A union response will also be forthcoming.
- Report from the 2/9 brainstorming session
- Thanks to all to participated. From Carla’s notes: suggestions included respect and how we treat each other; the library as place; communication and interaction; training opportunities; technology programs.
- Michael suggested mapping the suggestions to activities, such as current or existing activities.
- Committee reports
- Personnel Committee: Julie Mason reporting. No new positions were reviewed.
- Programs Committee: Rhonda Neugebauer reporting. Have ideas to implement.
- Research & Professional Development Committee: Julie M. reporting. Two submitted presentation grant proposals. ($1500 research grant due end of March). $1500 for everyone during the current fiscal year, with no carry-over. Steve stated there is a NCSU Data Visualization Institute for which three librarians and one staff applied, which the library is committed to supporting fully.
- Diversity Committee: Melissa not attending.
- Mentoring Committee: Mentoring program approved by Library administration. Thanks to all who volunteered to be mentors. Committee needs more members.
- Committees, Rules, Jurisdiction, Elections: Sharon Scott reporting elections are coming up.
- Professional Governance: Update on PAMs 2.1 & 2.2
Recommendations: Retire 2.1, Update 2.2. Steve recommended reviewing complete PAM system.
- Senate Rep reports
- Committee on Courses: Tiffany reporting. Committee will send back online course requests due to inadequate requirements (e.g. reading Wikipedia). Need to ensure classes have a clear way to evaluate students. Steve stated that UCOP wants pathways to get students through programs in three instead of four years. On average, UCR degrees require six credits more than other UCs.
- Committee on Library and Scholarly Communication: Melissa Cardenas-Dow is the new representative. Steve reported the 3/14 meeting was cancelled.
- Bylaws reminder: Carla stated it’s always a good idea to review the bylaws for currency, such as updating CACLS to CAPA-L
Meeting adjourned 3:27 p.m.
Location: Rivera 403
Members Present: Carla Arbagey (Chair), Kat Koziar (Secretary), Kuei Chiu, Christina Cicchetti, Ann Frenkel, Ken Furuta, Krista Ivy, Denise Kane, Angela Lee, Judy Lee, Steven Mandeville-Gamble, Julie Mason, Eric Milenkiewicz, Tiffany Moxham, Rhonda Neugebauer, David Rios, Anthony Sanchez, Alison Scott, Sharon Scott, Patricia Smith-Hunt, Manuel Urrizola, Michael Yonezawa, Virginia Schilling (Guest).
Meeting called to order by Carla Arbagey.
- Systemwide report
- In the new UCLAS structure, the groups Shared Content Leadership Group (SCLG) and Direction and Oversight Committee (DOC) will have a LAUC representative included in the group.
- Assembly is at UC Merced in late March. Donald Barclay will be presenting on the new UCLAS structure.
- Three new system-wide LAUC committees are formed: Archives Taskforce, LAUC Journal Taskforce, and Web Content Committee. (see https://lauc.ucop.edu/committees for all LAUC committees).
- There was talk about sharing library strategic plans system-wide.
- LAUC Position Papers
Carla started discussion regarding LAUC position papers, which will be voted upon by LAUC delegates during the Assembly to reaffirm, retire, or replace the below indicated position papers. Michael Yonezawa provided background information: historically and before librarian had a union, LAUC would state a position or provide clarification on issues or topics of concern which impacted librarians systemwide. There was a question and discussion regarding the goals of the positions papers. Patricia Smith-Hunt questioned if the position papers haven’t been reviewed in a while, how do we know if they’re implemented? Alison Scott observed that the position papers were not written to take a position on something, but as technical guidance. It was agreed by many that any replacements of position papers should be written as a position. Discussion and/or results of each are indicated below. If anyone wants to provide further feedback, email to Carla Arbagey, Tiffany Moxham, or new alternate delegate (when appointed), and cc Michael Yonezawa.
- Criteria for Appointment, Promotion and Advancement in the Librarian Series (Last revised May 30, 2003).
- Suggested action: Retire
- Development of Effective Communication between Statewide LAUC and Library Council (Last revised April 1989. Library Council no longer exists).
Suggested action: Replace, but rewrite so it is more general.
- Documentation Guidelines for the Review of Librarians (Last revised June 1990). Suggested action: Retire
- Review Procedures for Librarians Outside the Normal Campus Peer Review Process (Established August 31, 1977. No revisions).
- Discussion: Having a position on this allows us the opportunity to make a statement on the future of librarianship. However, it should be more generic, as an example “If a librarian is employed at two or more UC campuses, a fair and suitable process should be incorporated into the review process to provide meaningful and appropriate feedback.” Ann Frankel observed that a position paper on this does not need to exist because it is already incorporated into the review process.
- Suggested action: No clear position. Split between Retire and Replace
- Committee reports
- Bylaws: Sharon Scott reporting. First committee meeting is in January 2016.
- Personnel Committee: Julie Mason reporting. Upcoming meeting they will go over four tasks. Upcoming hires in the library will compose of four librarians and three non-librarians.
- Programs Committee: Rhonda Neugebauer reporting. Still evaluating programs.
- Diversity Committee: Denise Kane reporting. They are working on a proposal for a group presentation.
- Mentoring Committee:
Krista Ivy reporting.
- Tallied survey to find out if staff if they are interested in becoming professionals. Sent out 100 surveys and received 33 responses. Nineteen stated yes, 14 no. Areas which were mentioned were digital curation, collection development, archives, and cyberinfrastructure. Programming will support the program, and be available for all employees. Recommend to reinstitute 5-6 month mentoring program, with 2 hours of release time.
- Suggestion to talk with Lisa Dye on possibility to have librarians shadow colleagues at other UCs
- Are recruiting more members, since there are only two members.
- Research & Professional Development Committee:
Julie Mason reporting.
- Second call for presentation grants. March 2nd will have actual decision. Full details are on the website at https://lauc.ucop.edu/committees/research-and-professional-development-committee
- All forms are on the LAUC-R website: http://laucr.ucr.edu/funding/
- Senate Rep reports
- Committee on Courses: Tiffany Moxham reporting they are meeting that week.
- Committee on Library and Scholarly Communication: No report because they received no meeting notification.
- Round-Robin postponed due to lack of time.
- Approval of November 10, 2015 minutes
Meeting adjourned 3:10 p.m.